{"id":328,"date":"2021-07-09T18:28:02","date_gmt":"2021-07-09T22:28:02","guid":{"rendered":"https:\/\/www.buacademy.org\/stuco\/?page_id=328"},"modified":"2025-09-02T16:04:09","modified_gmt":"2025-09-02T20:04:09","slug":"permission-slip-request","status":"publish","type":"page","link":"https:\/\/www.buacademy.org\/stuco\/clubs\/permission-slip-request\/","title":{"rendered":"Student Events Checklist and Permission Slip Request"},"content":{"rendered":"

Student Event\/Outing Checklist:<\/strong><\/p>\n

If you would like to take a group of students off campus for a field trip or<\/em> host a student event that occurs outside of school hours (weeknights after 5:30 pm and weekends), here is a checklist of what to do!<\/p>\n

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  1. Schedule your outing\/event. To reserve a space on campus or to approve an event for the academic calendar, please contact Elisha Meyer.<\/li>\n
  2. Secure additional chaperones (following the guidelines below). Contact Lizzy Karnaukh if you need help!<\/li>\n
  3. Request a permission slip from Lizzy Karnaukh (see the form below).<\/li>\n
  4. Make additional arrangements regarding logistics.\n
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    • For vans, please contact Dave Stone.<\/li>\n
    • For MBTA passes, please check in with Aiysha Barr for the group T pass.<\/li>\n
    • To hire or onboard new coaches or parent volunteers, please contact Holly Walker.<\/li>\n
    • For club purchasing, please contact Sirena Davis.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n
        <\/ul>\n

        Chaperoning Policies:<\/strong><\/p>\n

          \n
        • For overnight trips, there must be at least 2 adult chaperones and at least a 1:10 ratio of adult chaperones to students.<\/li>\n
        • For evening, non-overnight trips (after 5:30 pm), there must be at least 2 adult chaperones and at least a 1:16 ratio of adult chaperones to students.<\/li>\n
        • For day trips (between 7:30 am to 5:30 pm), only 1 adult is required to chaperone if the trip (a) under 16 students AND (b) is in the Boston area; for example, Lizzy can take her junior seminar students to the MfA on a Tuesday afternoon without an additional chaperone. We still recommend having 2 adult chaperones when possible!<\/li>\n
        • If\u00a0a\u00a0trip involves\u00a016\u00a0or more students or\u00a0is\u00a0outside the Boston area, there should be\u00a0at least\u00a02 adult chaperones. This allows us to plan field trips that align with our Strategic Vision while considering safety!<\/li>\n
        • Any adult who chaperones a trip\u00a0must\u00a0<\/em>complete a background check (CORI\/SORI screening). We strongly recommend that you work with Holly Walker as soon as September if you know that you’ll need additional chaperones for trips.<\/li>\n<\/ul>\n

          For academic\/coursework-related events\/field trips,<\/strong> please have the teacher<\/strong> of that class fill out the form below. For club-related events\/field trips<\/strong>, please have\u00a0the faculty advisor or student leader<\/strong> of that club fill out the form below.<\/p>\n